May Board Meeting
18/05/08 21:34 Filed in: Board
Meetings |
Reports
MORPCA Monthly Board Meeting
May 7, 2008
Submitted by Betsy MacDonell, Secretary
Members in Attendance: Dave Hayden, Ginny Barry, Dick Snyder, Mike Stoner, Gerhard Hillmann, Marsha Hayden, Betsy MacDonell, Ron Carr, Jay Koehler, Karen Koehler, Brian Peterson, Bob Balchick, Doug Mansfield, and Milton Scott,
The meeting was held at the King Avenue Five Sports Lounge and started at 7:07pm. A motion was made by Mike and Gerhard to dispense with reading of the minutes and to adopt them as printed in the April 2008 DOS.
Correspondence Department: Dave received notice from Roy Wilkinson, PCA Zone 4 Representative, that he is interested in running for the PCA Secretary position and will need everyone in the club to write in his name on the ballot for that position. Dave circulated some information about the upcoming PCA Escape event in New Mexico. Dave also wondered if the club could have plastic name badges for members, similar to the board name badges, to be used at large events with lots of regions present. Karen Koehler volunteered that the School for the Blind has the ability and machine to make them for us (for a fee). She will follow up with details. Dave also passed around a copy of an e-mail that the BMW club sent to him about an upcoming wine tasting event.
Club Race News was reported by Dave and Jay because John could not be at the meeting. John was able to secure the insurance for the event. The track schedule was approved by National PCA. As of May 7th, the Sprint race has 107 entrants; the Endro has 91 with 7 co-drivers. The enrollment numbers are less than expected and there are several ideas as to why. Some of the reasons may be the rising gas prices and the change back to a two day event. There will be a lot of topics, including incentives and penalties for timely payments, to discuss at the Club Race wrap up and planning meeting. Driver’s Education event has 92 people signed up so far but the target was 110. The Putman Park DE event opened online on May 1st and has 3 signed up to date.
John Peecook and Rick Snyder would like to offer a Driver’s Education event for instructors sometime this year. There are a number of people that need to be certified through this type of program in order to be instructors at a PCA event. This type of event would either require renting a day at the track or have it during a scheduled DE event. The board felt that it would be too expensive for the club to cover this year and that the event should be planned to coincide with an existing DE event next year.
News from the IRAC scene comes from Jim Rybeck via Dave. Jim says the timing equipment is in sad shape. He is sending some back to the manufacturer to have it changed from wireless to hard wired. The pylons have arrived and the stencil looks best done vertically.
Treasurer Mike Stoner wants to pull the advertising space from two companies that have not paid yet. He plans to call them one more time before notifying Tom Stein, DOS Editor. Mike characterized the financial situation of the club as “near break even”. The Club Race event looks like it will break even at best. This financial situation may put some of the Club’s charitable contributions at risk. The IRS is now requiring all board members of a non-profit organization to file a 9090 form. This form covers conflict of interest issues. Mike and Dave will handle the filing of the form.
Membership Queen Ginny Barry reports a loss of 11 members with an addition of 2 new members. She notes that this is a normal fluctuation to the membership. Ginny and Tom hosted a membership table at Byers Imports Service Clinic on May 4th and spoke with several new potential members. The Clinic was a quality event that every member should try to attend in the future. The dealership gave away great door prizes and had lunch for all in addition to checking on the Porsches.
Newsletter news was handled by Dave because Tom had to see Van Halen one more time! Tom is concerned about the late submittals to the newsletter which makes his job difficult to finish and deliver to the printers. He wants to publish a quality product and need everyone to submit copy ready material to him on a timely basis. To that end, Tom is asking for someone to proofread his almost final version to catch the errors that slip by his eagle eye. Please e-mail him if interested.
Social King Gerhard Hillmann would like to clarify his title and responsibilities. Dave captured it best with “everything outside Club Race and Drivers Education that involves the membership”. So it could be called Activities Chairman in the future. Meanwhile, Gerhard reported a quality time and turnout for the Wine Tasting at Hausfrau Haven. The event ended with a small shortfall, but a good time was had by all. The next activity to report was the Drive and Dine to the Hocking Hills. This action oriented event was attended by 30 people with 18 cars and the pack broke into 3 distinct speed groups for the drive. The calendar is pretty well set for the remainder of the year with the additional event on August 9th for a margaritaville party. Apparently someone approached Gerhard and asked if 914s were recognized within the club. The answer is certainly. Ginny volunteered to compile the membership data for 914 owners or any other specific model for Gerhard so he can target an event for these members if so desired. A Porsche Parade Express and Tail of the Dragon event is coming up June 28 through July 1st. Watch the web and newsletter for details.
Web Meister Brian Peterson was extremely pleased to announce that Byers Imports has agreed to sponsor the web site. Kevin King, General Manager, really liked the concept and how it looked and especially the links back to the dealership. Kevin also indicated that his dealership would like to work together with the club on other events in the future. Brian cautioned the board to be judicious in asking for assistance from them. A big car care manufacturer is currently thinking about sponsoring the technical care section of the web site, so watch for developments. Brian asks for submittals to the Meet the Members section of the website. He has already posted photos of the Hocking Hill Drive. The web site could be used to promote future events if he gets some good photos and copy.
Milton Scott has graciously agreed to take over the Concours position from Brice Kadel. He reports that there will be another Taj Ma Garaj event to John Dixon’s collection on May 10th. The Vintage Race at Mid Ohio is happening on June 27 to 29 and the Austin Healy Sprite is the featured marque. On Sunday, there will be an infield low key type concours for cars including Porsches. The weekend pass is $45 with VIP hospitality for $15 per day. He will post details to the website and newsletter. The Arthritis Foundation Car Show will be on July 11 and 12th. The organizers have added some classes to spread out the entrants. The event is looking for a trophy sponsor. Milton acknowledged that an additional planning meeting will be necessary to assess the involvement of the club within the event.
Dave Hayden shared some of the information gleaned from the Zone 4 Meeting in March. PCA will be very strict with the new harness standard. Rick Snyder has incorporated it within the Club Race and DE literature so the entrants to our event are aware of it. If the car has a “Tripp” device it appears to meet the intent of the standard. The medical form will continue to just require the essential contact information and basic medical information.
ROUNDTABLE DISCUSSION
Milton asked about the Floyd Action Award. Dave will fill him in on the details.
The meeting adjourned at 9:24pm. Jay made a motion to adjourn and Gerhard seconded the motion. The next meeting will be held at King Avenue Five on Wednesday, June 4th at 7pm. Meet there at or around 6pm for dinner and additional fun.
May 7, 2008
Submitted by Betsy MacDonell, Secretary
Members in Attendance: Dave Hayden, Ginny Barry, Dick Snyder, Mike Stoner, Gerhard Hillmann, Marsha Hayden, Betsy MacDonell, Ron Carr, Jay Koehler, Karen Koehler, Brian Peterson, Bob Balchick, Doug Mansfield, and Milton Scott,
The meeting was held at the King Avenue Five Sports Lounge and started at 7:07pm. A motion was made by Mike and Gerhard to dispense with reading of the minutes and to adopt them as printed in the April 2008 DOS.
Correspondence Department: Dave received notice from Roy Wilkinson, PCA Zone 4 Representative, that he is interested in running for the PCA Secretary position and will need everyone in the club to write in his name on the ballot for that position. Dave circulated some information about the upcoming PCA Escape event in New Mexico. Dave also wondered if the club could have plastic name badges for members, similar to the board name badges, to be used at large events with lots of regions present. Karen Koehler volunteered that the School for the Blind has the ability and machine to make them for us (for a fee). She will follow up with details. Dave also passed around a copy of an e-mail that the BMW club sent to him about an upcoming wine tasting event.
Club Race News was reported by Dave and Jay because John could not be at the meeting. John was able to secure the insurance for the event. The track schedule was approved by National PCA. As of May 7th, the Sprint race has 107 entrants; the Endro has 91 with 7 co-drivers. The enrollment numbers are less than expected and there are several ideas as to why. Some of the reasons may be the rising gas prices and the change back to a two day event. There will be a lot of topics, including incentives and penalties for timely payments, to discuss at the Club Race wrap up and planning meeting. Driver’s Education event has 92 people signed up so far but the target was 110. The Putman Park DE event opened online on May 1st and has 3 signed up to date.
John Peecook and Rick Snyder would like to offer a Driver’s Education event for instructors sometime this year. There are a number of people that need to be certified through this type of program in order to be instructors at a PCA event. This type of event would either require renting a day at the track or have it during a scheduled DE event. The board felt that it would be too expensive for the club to cover this year and that the event should be planned to coincide with an existing DE event next year.
News from the IRAC scene comes from Jim Rybeck via Dave. Jim says the timing equipment is in sad shape. He is sending some back to the manufacturer to have it changed from wireless to hard wired. The pylons have arrived and the stencil looks best done vertically.
Treasurer Mike Stoner wants to pull the advertising space from two companies that have not paid yet. He plans to call them one more time before notifying Tom Stein, DOS Editor. Mike characterized the financial situation of the club as “near break even”. The Club Race event looks like it will break even at best. This financial situation may put some of the Club’s charitable contributions at risk. The IRS is now requiring all board members of a non-profit organization to file a 9090 form. This form covers conflict of interest issues. Mike and Dave will handle the filing of the form.
Membership Queen Ginny Barry reports a loss of 11 members with an addition of 2 new members. She notes that this is a normal fluctuation to the membership. Ginny and Tom hosted a membership table at Byers Imports Service Clinic on May 4th and spoke with several new potential members. The Clinic was a quality event that every member should try to attend in the future. The dealership gave away great door prizes and had lunch for all in addition to checking on the Porsches.
Newsletter news was handled by Dave because Tom had to see Van Halen one more time! Tom is concerned about the late submittals to the newsletter which makes his job difficult to finish and deliver to the printers. He wants to publish a quality product and need everyone to submit copy ready material to him on a timely basis. To that end, Tom is asking for someone to proofread his almost final version to catch the errors that slip by his eagle eye. Please e-mail him if interested.
Social King Gerhard Hillmann would like to clarify his title and responsibilities. Dave captured it best with “everything outside Club Race and Drivers Education that involves the membership”. So it could be called Activities Chairman in the future. Meanwhile, Gerhard reported a quality time and turnout for the Wine Tasting at Hausfrau Haven. The event ended with a small shortfall, but a good time was had by all. The next activity to report was the Drive and Dine to the Hocking Hills. This action oriented event was attended by 30 people with 18 cars and the pack broke into 3 distinct speed groups for the drive. The calendar is pretty well set for the remainder of the year with the additional event on August 9th for a margaritaville party. Apparently someone approached Gerhard and asked if 914s were recognized within the club. The answer is certainly. Ginny volunteered to compile the membership data for 914 owners or any other specific model for Gerhard so he can target an event for these members if so desired. A Porsche Parade Express and Tail of the Dragon event is coming up June 28 through July 1st. Watch the web and newsletter for details.
Web Meister Brian Peterson was extremely pleased to announce that Byers Imports has agreed to sponsor the web site. Kevin King, General Manager, really liked the concept and how it looked and especially the links back to the dealership. Kevin also indicated that his dealership would like to work together with the club on other events in the future. Brian cautioned the board to be judicious in asking for assistance from them. A big car care manufacturer is currently thinking about sponsoring the technical care section of the web site, so watch for developments. Brian asks for submittals to the Meet the Members section of the website. He has already posted photos of the Hocking Hill Drive. The web site could be used to promote future events if he gets some good photos and copy.
Milton Scott has graciously agreed to take over the Concours position from Brice Kadel. He reports that there will be another Taj Ma Garaj event to John Dixon’s collection on May 10th. The Vintage Race at Mid Ohio is happening on June 27 to 29 and the Austin Healy Sprite is the featured marque. On Sunday, there will be an infield low key type concours for cars including Porsches. The weekend pass is $45 with VIP hospitality for $15 per day. He will post details to the website and newsletter. The Arthritis Foundation Car Show will be on July 11 and 12th. The organizers have added some classes to spread out the entrants. The event is looking for a trophy sponsor. Milton acknowledged that an additional planning meeting will be necessary to assess the involvement of the club within the event.
Dave Hayden shared some of the information gleaned from the Zone 4 Meeting in March. PCA will be very strict with the new harness standard. Rick Snyder has incorporated it within the Club Race and DE literature so the entrants to our event are aware of it. If the car has a “Tripp” device it appears to meet the intent of the standard. The medical form will continue to just require the essential contact information and basic medical information.
ROUNDTABLE DISCUSSION
Milton asked about the Floyd Action Award. Dave will fill him in on the details.
The meeting adjourned at 9:24pm. Jay made a motion to adjourn and Gerhard seconded the motion. The next meeting will be held at King Avenue Five on Wednesday, June 4th at 7pm. Meet there at or around 6pm for dinner and additional fun.
