January Board Meeting
21/01/08 17:24 Filed in: Reports | Board
Meetings
Correspondence: Dave informed everyone of the upcoming Presidents Meeting in Toledo on March 15th and 16th. The Koehlers and Snyders indicated they would be interested in attending. Dave intends to discuss Driver’s Education topics at the meeting. This month’s PCA Region Focus Newsletter covered the topic of membership retention. One of the ideas presented was to start a program that awards points for various levels of participation in club activities. The results would be posted in the newsletter. Dave plans to propose the idea to the membership via the newsletter.
Treasurer’s Report was presented by Mike Stoner in a nice summary form. The treasury is in fine shape, cash down just $4K from last year. He asked for help in collecting money from advertisers that have not paid to date. All activity chairs people need to submit budget numbers to Mike so he can forecast for 2008.
John Peecook, Driving Events Chair, characterized working on the Mid-Ohio Track rental contract as chasing a moving target. He asked for the board to decide how many days the May event would require so he could submit the contract by its January 4th deadline and Panorama publication deadline of January 15th. John reminded everyone that we have a reservation for 2 days in August for a dedicated Driver’s Education Event. The May date could be presented as a Driver’s Education Event for more experienced drivers since Club Racers would probably be in the field. The board was polled and it was a unanimous show of hands for 4 days. A formal motion was made by John and seconded by Betsy for a 4 day event in May.
The Putnam Park DE Event will be on July 12th and 13th and the contract was for the same price as last year. The August DE event at Mid-Ohio will be on August 18th and 19th. John and Dave have been watching the evolution of the new Bluegrass Motorsports Track through their newsletter and reported that the organizers hope to open by the end of summer 2008. John asked for someone to chair a future event at the new facility.
Ginny Barry, Membership Guru, reported stable membership numbers, the same as last month. She asked about the total print number for the new directory because she sends out one with the new member packages. The Koehlers said they plan to print 700 copies with 150 extra copies of the new updated club history document. Ginny printed off a summary of the new club members since last year. A post card will be sent to all to encourage attendance at the Winter Socializer.
Newsletter King, Tom Stein, reminded everyone that the deadline for DOS publication will be January 10th. Marsha suggested an interesting idea for the newsletter. A member could be profiled each month to highlight the range of the club members. So the months preceding the Club Race, the profile could be about a member that participates in Club Race. Tom thought it was a fine idea and some one that is a good writer could be assigned the task. He also asked if summaries of events be submitted to the newsletter, similar to one Marsha did for the fun Holiday party.
Social Activities Leader, Gerhard Hillmann, is putting the finishing details on the Winter “Socializer” at Schmidt’s. He announced a healthy early reservation number of members. Betsy will send out invites to the new members. Gerhard presented a new activity idea that involved an informal breakfast gathering on Saturday’s or Sunday’s in rotating months to accommodate sport schedules. He will formally propose the idea in the newsletter with dates and places. The concept of golf outing will be polled within the membership.
The Web Site has to be updated with the correct board meeting locations.
Concours Events King, Brice Kadel, plans to present a technical clinic but needs a heated garage to host it. Please send him ideas of places. The hotels in Oxford during the Porsches to Oxford event are totally booked so plan accordingly.
Charity Queen, Marsha Hayden, shared two thank you letters from organizations that received our gifts. She circulated the letters from the Heizerling Foundation and Columbus State around the table and will submit them to Brian and Tom for inclusion.
ROUNDTABLE DISCUSSION
Frank Todaro = He has an interest in obtaining information about dedicated driver’s education track insurance policies and sharing the data with the club. His preliminary work shows that the insurance industry has policies with fees close to 3% of the value of the car. Frank hopes to find a local representative that can write a policy for our club members that will cover the car that goes on the track and not impact the coverage of the owners other cars. Dave suggested that he talk to the PCA about their programs. Frank also committed to writing an article about his first Driver’s Education Event experience for the newsletter and web site.
Dave Hayden = He announced that the first Club Race/DE Meeting will be held on Saturday, January 12th at 10am at the Byers Dealership on Hamilton Road.
The meeting adjourned at 9:01pm. The next meeting will be held at King Avenue Five Sports Lounge on Wednesday, February 6th at 7pm. Meet for dinner at 6pm.
