'07 Board Meetings

MORPCA Monthly Board Meeting
November 7, 2007

Submitted by Betsy MacDonell

Members in Attendance: Dave Hayden, Ginny Barry, Mike Stoner, Marsha Hayden, Betsy MacDonell, Ron Carr, Cindy Shultz, Jay Koehler, Karen Koehler, Tom Stein, Brian Peterson, Sue Snyder, Andy Trux, Gerhard Hillman, John, Leah and Brandon Peecook.

The meeting was held at the King Avenue Five Sports Lounge and started at 7:03pm. A motion was made by Jay and Mike to dispense with reading of the minutes and to adopt them as printed in the November DOS.

Correspondence: Dave received notice of the intended construction of a new motor track country club in northern Kentucky. The information led him to believe that it was to break ground in December 2007 and have a layout with 1 and 3 mile circuits. For more information, check out their website, “info@drivebluegrass.com”.

Treasurer’s Report was delivered by the now famous Mike Stoner and he reported that the finances are in good shape. There is an adequate cash balance to fund the early track deposits for 2008 and will fund the charity commitments for 2007. Dave asked if Mike could work on an easier to understand format for reporting each event finances. Dave forwarded to Mike some correspondence from the IRS concerning the reporting category of the club. The IRS has MORPCA classified as a 501(c) 7 organization. According to Ron, the club should be a 501(c) 4 organization. The (c) 4 designation is used for social clubs that are not for profit. Mike will look into the matter and fix it.

John Peecook, Driving Events Chair, unveiled the plans for 2008. The traditional spring Mid-Ohio track date request is for May 14 through18th. The board directed John to keep the five days in order to keep maximum flexibility for the format of the Club Race/Drivers Education event (which is decided in a separate CR/DE meeting). John also put in a request for another August DE event to occur on the 18 and 19th (Monday/Tuesday). The dates for Putnam Park will be July 12 and 13th and that weekend is in direct conflict with the Arthritis Show for 2008. Andy Trux reminded everyone that Putnam is a revenue generating event while the Arthritis Show is not so the conflict isn’t as big as it seems. Brian Peterson alerted all to the fact that this will be a 3 year problem because of how July 4th falls in the calendar week. John stated that if we pass on these dates (especially Putnam) we could lose them forever. The board voted to accept the dates as proposed with full acknowledgement of the conflicts.

Ginny Barry, Membership Guru, reported that the club has 451 primary members and 821 total members as of November 7, 2007. She reminded everyone that the club agreed to print the club history for inclusion with the new member packet. The new club roster will be printed in December and Jay and Karen will coordinate the effort. It will have the same format as in past rosters and will include the procedure for change of address. Ginny gave Betsy MacDonell the list of new November members so they will receive an invite to the holiday party.

Newsletter Editors, Jay and Karen Koehler formally introduced Tom Stein as the new DOS Editor. Tom has two Porsches at the present time and will be working on turning one into a track car. He works at AEP as a system administrator and is familiar with publishing software. He is psyched to be the new editor. The cut-off date for submittals will continue to be the 10th of the month!

Socialite Cindy Shultz has dreamed up a great Christmas gift for the Holiday Party. She is starting to receive RSVPs for the party at Corazon already. The Chili Cookoff party at Scott and Gail Kalbunde house was a big success. About 33 people attended and 25 were game for the great drive that Scott led through southeast Ohio. Four new members came and had a blast. The winners of the chili categories will be posted in DOS. Gerhard Hillman will take over the social reins in January and would love input about fun events from members. So far, he has planned the January New Member Socializer for the 24th at Schmidt’s Sausage Haus. Additional ideas he is working on include garage tours, a trip to Charlotte, NC to attend Porsche Parade with a side trip to the “Dragon”, casual participation at Westerville Uptown (4th Fridays in the summer), a fall foliage tour and he has reserved the Refectory for the 2008 Holiday Party.

Brian Peterson, Website Man, continues to improve the already wonderful website. He plans to submit it for judging at Parade next year. Brian is also working on advertising structure for the web/DOS, which brought up the sticky question of sponsorship. Does the club want to have a sponsor? It could bring some money into the club, but then the club would lose its independent identity. Many PCA clubs have dealerships as sponsors but those are usually ones that don’t have events that generate income. If a dealership would be interested there are other benefits, namely the possibility of tech sessions. Ron liked the idea of an event sponsor only. Brian will put a subcommittee together and produce a menu of advertising levels to run past the board in January. The board will then decide about levels of sponsorship.

Marsha Hayden, Charities Chairperson, distributed the list of charities that the club has obligations through 2007. The Board voted to fund them and to add the Arthritis Foundation and Columbus State for another 3 years apiece. Four hundred and ninety dollars was returned to the club from Columbus State from a scholarship that was not accepted and the board voted to give that money to Ashland West Holmes County JVS (the students that helped at Club Race this year).

Roundtable Discussion

Brian – Would like to be able to officially invite guests to our various driving events and give them a hot lap at the track. That is how he got hooked into the club and thinks it will work with lots of other people. He will talk to John Peecook about the idea.
Cindy – Wants to thank Ginny and Tom for the e-mail blitz concerning the chili cook-off party.
Ron – Has made some business cards for people to pass out with pertinent club information on it. He and Constance attended Rennsport last weekend and it was a total blast. About 20 members from MORPCA were there and it was an amazing sight to see the car model year parade! The next one will be 2010 and hopes more members can attend.

The meeting adjourned at 9:30pm. The next meeting will be the annual meeting and holiday party at Corazon Club and Spa, which is located at 71 Corazon Drive Dublin, Ohio. Very little business will be conducted that night, only awards and fun are on the agenda. The next business meeting will be at 7pm on WEDNESDAY, January 2, 2008. The location will be King Avenue Five Sports Lounge in Grandview. Meet for dinner around 6pm.

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MORPCA Monthly Board Meeting
October 5, 2007

Submitted by Betsy MacDonell

Members in Attendance: Dave Hayden, Ginny Barry, Dick Snyder, Marsha Hayden, Betsy MacDonell, Ron Carr, Cindy Shultz, Jay Koehler, Karen Koehler, John, Leah and Brandon Peecook, Brian Peterson, Gerhard Hillman and Sue Snyder.

The meeting was held at King Avenue Five and started at 7:06pm. A motion was made by Ron and Marsha to dispense with reading of the minutes and to adopt them with a correction to the date of the Holiday Party (12-1-07).

Correspondence from Dave: He circulated some newsletters from other regions and a letter from our Zone 4 Representative Roy Wilkinson. The letter was to serve as his approval of remaining in that position for a second term ending 12/2008 and he requested the endorsement of the MORPCA Board. The vote was unanimous in support of Roy for another term. Ron Carr has submitted himself as a candidate for the job when Roy is finished with his term. Pete Tremer, the National Chair for Driver’s Education has requested that the term “open passing” not be used in any communication at our events. Instead he has suggested using the term “passing zone”. Jim Meyer, a member from the Circleville area, has requested that his organization be considered as a tee shirt vendor for the various MORPCA events. The magazine Total 911 has offered all PCA members a 10% discount on new subscriptions. Ginny Barry and Jay Koehler sent an e-mail blast to the membership a notice about the upcoming officer elections. Ginny informed the club that very few addresses were bounced back. Jim Rybeck has secured an excellent source for new pylons and will proceed with purchase.

John Peecook, Driving Events Chair, happily showed everyone the signed contract with Mid-Ohio (with numerous hand made changes) for the make up Driver’s Education day (October 11th). The day with be shared with their defensive driving school students and we will use both the short and long track layouts. As of the meeting, there were 75 students and 24 instructors signed on to the event. John alerted the board to some potential date conflicts, the usual Putnam Park date falls on the Arthritis Foundation Car Show date. He said that the club will need to purchase 2 new torque wrenches for technical inspections. The issue of car numbers at events was revisited because the make-up day required the purchase of additional disposable ones. Brian Peterson did some research on vinyl numbers that are reusable and is having a prototype made that will stick to aluminum, steel, and fiberglass. The challenge will be to collect them at the end of the event.

Treasurer’s Report was handled by Dave Hayden. He passed around the balance sheet that Mike had prepared for the meeting. The finances are in good shape and everyone acknowledged that the shortfall from Club Race will impact the charitable donations this year. There will be enough funds to fulfill the multiyear commitments. Several committee chairs expressed the desire for an easier format for their specific events. Dave will check in with Mike to see if that can be done.

Ginny Barry, Membership Chair, reported that the club has 444 primary members and 809 total members as of October 1, 2007. Ginny will print address labels for the upcoming annual meeting and make a list of the 30 year members using the November membership data. The new club directory will be printed using the November data. She requested that we make extra copies so she can send them to the new members as they join.

Newsletter Editors, Jay and Karen Koehler, informed the club that the ballot will be included in the next issue of DOS. The recipient of the ballots has yet to be determined.

Social Affairs Chair, Cindy Shultz, continues to plan the annual meeting/holiday party at Corazon on December 1st. She circulated menus to the board members and received input about choices. It was decided to offer the event at $40/person with a band and a cash bar. The setting and food will be well worth the price!   She reported that the Pig Roast was a huge success with 49 people attending. The boat rides provided by Gerhard Hillman were a big treat. The Chili Cookoff needs some more description in both DOS and the website. There is a drive planned, (hopefully not on gravel roads!) and raffle prizes from the goodie store. Dave Hayden floated the idea of a garage tour of members that have nice collections of cars. He will explore the idea further. Gerhard Hillman has graciously agreed to be the 2008 Social Director.

Website Managerman, Brian Peterson continues to polish the already fabulous new MORPCA website. He reports that the bookmark problem has been fixed and will start working on an advertising program with Jim Mudra assisting with the dealerships.

Marsha Hayden, Charity Chair, acknowledges the financial shortfall that will impact her efforts. Since the club needs to operate with a budgeted carryover in order to fund early event deposits, the charity committee will probably not fund any new charities this year but will interview for 2008. Two charities will cycle off their multiyear inclusion in 2007 and will be replaced.

Round Table Discussion

Cindy -- Please attend the Chili Cookoff at the Party Barn of Scott and Gail Klabunde’s in Crooksville.
Ron -- Plans to win the chili prize this year! He and Constance attended the Watkins Glen event. Despite the bad weather, they had a blast and drove the track with 35 other cars at almost speed (no pace car!). He reports that the Niagara Region put on a quality event.
Karen -- The newsletter duties will start to transition to Tom Stein starting in November.
Dick – Plans to attend the SVRA event at Road Atlanta in late October with Rick’s 914.
Brian – Asked about business cards he could pass out when he is chatting with potential members. Ron had made some when he was president and will reprint them for Brian.
Gerhard – Is excited to take over the Social Affairs reins from Cindy. He wants to look in to a big drive trip to the Dragon….details to follow! Will look into an event at Hosfra Haven and a new member event at the track….”taste of the track”? And he also asked if everyone could e-mail him with details of the best events in recent or distant memory.
Dave -- Announced that the Hayden’s will be attending the Potomac PCA Escape this month.

            The meeting adjourned at 9:06pm with a motion from Marsha and Cindy. The next meeting will held at King Avenue Five in Grandview on WEDNESDAY, November 7, 2007 at 7 pm. Plan to meet for dinner around 6pm. The board meeting for 2008 will all be held at King Avenue Five on the first Wednesday of the month. So with that logic, the next board meeting will be January 2, 2008 at King Avenue Five at 7pm.

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MORPCA Board Minutes - September 2007

MORPCA Monthly Board Meeting
September 5, 2007

Members in Attendance: Dave Hayden, Ginny Barry, Dick Snyder, Mike Stoner, Marsha Hayden, Betsy MacDonell, Ron Carr, Cindy Shultz, Jay Koehler, Karen Koehler, and Brian Peterson.

The meeting was held at the Grandview Café and started at 7:03pm. A motion was made by Karen and Mike to dispense with reading of the minutes and to adopt them as printed in the September DOS.

In the presidential correspondence department, Dave Hayden passed around a copy of PCA Regional Focus which he also sent electronically to all board members. The emphasis was because it contained several good articles on web sites, best practices for local clubs and proper IRS designation to operate Drivers Education events.

Mike Stoner, Treasurer, presented the current financial data that detailed a profit at the Putnam Park DE of about 2K and a $500 profit (after a $750 charity donation) at the Porsches to Oxford event. The other three events this year are behind in numbers from last years events. The reasons have been discussed at length and it will be up to the organizers of the 2008 events to learn from the 2007 experiences. All other financial matters were in great shape.

Dave Hayden covered the Driving Events discussion for John Peecook. Good news from the people at the Mid Ohio Race Track. They have offered several dates for a makeup for the lost track day at the August Drivers Education event. The torrential rain storm on Monday, August 20th put some parts of the track under 3 feet of standing water and washed out a retaining wall near the pit entrance. (See web site for dramatic pictures) The track manager told Dave Hayden that Tuesday was the first time they have had to cancel an event due to weather.   The biggest challenge of the DE make up date event will be finding enough instructors because the dates offered were all Wednesdays. All correspondence will be directed through e-mail about the new date.

Ginny Barry, Membership Queen, reports that the MOR has 4 new members for a total of 819 total members. She is dangerously close to finishing the short history of the club brochure and will print it soon so new members can get up to speed fast.

Newsletter Editors, Jay and Karen Koehler are pleased to announce that Tom Stein will take over newsletter responsibilities starting in November. The club will have to buy some new software for Tom to use that will work well with the printer company. Jay presented a mock up of an 8.5” X 11.5” paper size newsletter. It was not pretty. The content pages were really small and the font might have to be reduced to accommodate the smaller size. Since the postage increase for bulk mailing is about $50 a month with the current size, the board decided to keep the present format and increase revenues (advertising) to support it. Brian Peterson, Webmeister, will approach some dealerships about advertising in DOS and our new fabulous web site with a link to their web site.

Jay submitted information about the election of new board members to the September DOS. He will also send out information via e-mail since Ginny is getting better e-mail address information. The voting process will be via the post card in the November edition.

Social Affairs Chair, Cindy Shultz said the Terra Cotta Winery Tour had about 24 people and it was a very fun time for all. Pictures will be posted to the website. The Pig Roast at the Stoner Estate is shaping up with the addition of boat rides on the Scioto River for additional fun. The Chili Cookoff will be at the Kalbunde’s house in New Lexington. Scott would like to lead a drive before the event. Those that want to be part of the drive should plan to arrive around 2pm and the rest around 4pm. Watch the DOS for more details. The Holiday Party and Annual Meeting will be at Corazon on Saturday, December 2. Cindy would like to send out invitations this year and offer the 30 year members a free deal. Betsy MacDonell will work with her to produce and send them out. Dave Hayden will work on getting club event pictures for a continuous “slide” show during the event.

Brian Peterson, Web Man, unveiled even more improvements and features to the web site to the board. He would like to add a classified section to coincide with the DOS Marketplace. Dick Snyder suggested changing the format to top tabs for easier navigation. So far there has not been a lot of traffic in the blog section, but he hopes it will pick up once people know it is there. Brian plans to write a regular column in the DOS about the website so it can steer interest and participation within it.

Concours and Car Show discussion involved the announcement that the Christiansburg Cruise-In on Saturday, September 22 has been cancelled.

Charity Chairperson, Marsha Hayden, requested submittals for groups that want to be considered for awards from the club. She reminded everyone that the board voted to give an additional $500 to Ashland Career Center if there is enough money after the committed charities are awarded.

Roundtable Discussion

- Ron Carr told everyone he and Constance are going to Watkins Glen for the Vintage   Race
- Betsy MacDonell asked if there would be interest in visiting the Cincinnati Motor Sports Country Club (go-kart track). Everyone thought it was worth getting more information and writing up an article to see if some members would be interested. 9/10/2007 3:15 PM9/10/2007 3:16 PMIt will not be an official club activity if it does happen.
- Dick Snyder just attended a “Drive In to a Fly In” event in Troy, Ohio and thought others might like to attend it in the future. He will follow up with Brice Kadel.

The meeting adjourned at 9:01pm and almost everyone stayed for another round. The next board meeting will be held on Wednesday, October 3rd at King Avenue Five in Grandview. Please meet for dinner around 6pm and the formal meeting will begin around 7pm.

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MORPCA Board Minutes - August 2007

MORPCA Monthly Board Meeting
August 6, 2007

Member in Attendance: Dave Hayden, Marsha Hayden, Dick Snyder, Jay Koehler, Karen Koehler, Susan Snyder, Brian Peterson, Betsy MacDonell, Mike Stoner, Cindy Shultz, Ron Carr, Brice Kadel, Martin Reich, John Peekcook, and Ginny Barry.

The meeting was held at King Avenue Five and started at 7:10pm. Betsy MacDonell read the minutes from the July meeting. The minutes were approved as read.

Presidential correspondence included the discovery of a traffic cone vendor that offers each at $5.82 with shipping. Jim Rybeck and Mark Onosko have inspected the MORPCA pylon supply and will order replacements for the really bad ones (about 90). Dave reported that the Arthritis Foundation will have their car show on July 11th and 12th of 2008. The Ashland County-West Holmes Career Center sent a nice thank you letter for our donation to their program. Dave informed everyone that Wheel Medic wants to advertise in DOS. National PCA sent a mailing out to all regions clarifying whether the local club has to file with the IRS. Dave plans to handle the election of new officers through DOS with information over the next three months. In the September issue the duty of each elected officer will be described. In the October issue a contact if interested will be added and the November issue will contain a mail back ballot for voting purposes. Dave reminded Jay that the VP usually forms a committee of non-board members to find interested people to run for the different posts.

Mike Stoner, Treasurer, reported that the finances are in great shape. He presented the budget in a format that shows where the club is to date including all checks he has drafted. Mike reminded everyone that the postage increase will impact the cost of mailing DOS to the membership. Dave Hayden gave Mike an update on the Putnam Park DE expenses. The total income was $16,600 and expenses were $14,600 for a nice profit of $2000 for the club.

Ginny Barry, Membership Chair, circulated her report that showed MORPCA with 3 new members bringing the total to 442 primary and 809 total members. Ginny also added that she (and Tom) participated in the Sunday road rally that was offered at the Porsches to Oxford event. She said it was really fun especially the “scavenger hunt” part of the rally. Ginny continues to work on the Club History pamphlet and finally received the 40th anniversary summary from Ron Carr. Dick Snyder promises to get his Club Race section submitted soon.

Newsletter Editors, Jay and Karen Koehler reminded everyone that submittals for DOS are by Friday, August 10th. Karen will need someone to help with the production of DOS next year because she will be focused on studying for her master’s degree. Brice Kadel, one of the P2O organizers will send Karen a disk with pictures from the event. Jay proposed that the postage increase can be handled by changing the size of the newsletter. He will mock up several different sizes to show the board at the next meeting. Brice felt that the newsletter is a primary contact and should remain a nice size/format and cover the new costs with higher advertising rates. The editors will work with Ginny on gathering membership data for the 2008 directory.

Socialite Cindy Shultz did some research on getting a bigger suite for the Clippers game outing. The next size is for 30 and she felt that the suite for 16 was right for the level of participation in the event. She reports that there are 16 people signed up for the Terra Cotta Winery Tour and that Dave Hayden will lead the drive to the site. Next events are the Pig Roast in September, the Chili Cookoff in October and the Annual Meeting at Corazon in December.

Web Site Guru, Brian Peterson, has made even more improvements to the already fabulous MORPCA web site. He has added a blog portion. It is a true blog where there can be dialogue between people. The site also posts articles that Porsche public relations department releases. Brian also made an appeal to everyone to submit photos/video and stories for the memory lane section. The new site will also include classified advertising. He has the capability to link companies that advertise in DOS to the site. The site has received 9,000 unique visitors in the July/Aug time period and 11,000 in June/July. Brian will start to track this data and submit it to the newsletter.

Driving Events Chair, John Peecook, summarized the Putnam Park DE event. There were 62 entrants (same as last year) and there were no incidents although 4 cars broke down. (Three M3 radiators blew and a missed shift fried an engine in a Porsche)   Dinner was served to 70 people and the party ran out of beer. The event made a nice profit of $2000. The date reserved for MORPCA at Putnam Park for 2008 appears to conflict with the Arthritis Foundation Car Show. John will work on a solution. Brice Kadel passed around a handout that summarized the most successful Porsches to Oxford event to date. There were more that 500 attendees with 254 Porsches parked in uptown Oxford on Saturday, July 28th. Over $5000 worth of door prizes were awarded and 39 Peoples Choice Car Show Awards were given. The 50/50 raffle netted a $750 donation to the Blue Star Mothers Group. There will be carryover of $1500 for next year’s event which left $253.81 profit for the club. Brice was very excited that the major sponsors were happy and will return. The road rally on Sunday was very successful and 22 cars participated.

Roundtable Discussion

Betsy MacDonell proposed the idea that somebody volunteers to be the photographer at each event and they will forward the pictures to Brian, the webmeister. She also asked if a DE participant would be interested in having the car hauled to the event and what would it be worth to them. John Peecook responded with an idea that a distant event would be reason to haul it. Maybe an event could be planned to a distant DE location if there was enough interest.

Dave Hayden will use the same format for voting for new officers as last year and Jay Koehler will draft an article that describes the process.

The meeting adjourned at 9:09pm. The next board meeting will be held at the Grandview Café. All MORPCA members are welcome to attend. Meet for dinner around 6pm and the meeting will commence around 7pm.

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MORPCA Board Minutes - July 2007

MORPCA Monthly Board Meeting
July 11, 2007

Submitted by Betsy MacDonell, Secretary

Members in attendance: Dave Hayden, Marsha Hayden, Ginny Barry, Betsy MacDonell, Mike Stoner, Cindy Shultz, Brian Peterson, Mark and Lucinda Onosko.

The meeting was held at the Bar of Modern Art (BOMA) and started at 7:11 pm. Betsy MacDonell read the minutes of the June meeting. The minutes were approved with some minor changes on dates.

Dave Hayden, President, started the meeting with his presidential correspondence. Dave shared information about PCA club membership. Zone Four has lost about 45 members within the last 6 months but the Ohio Valley Region gained 12 during the same period.

Mike Stoner, Treasurer, reported that the finances looked good and presented a very detailed report of the check detail. Mike will forward the donation check to the Arthritis Foundation as soon a possible.

Ginny Barry, Membership, reported that the Mid-Ohio Region had 11 new members and 3 transfers for a total of 446 primary members or 818 total members. The reporting format from National PCA now includes data on all cars the members own.

Cindy Shultz, Social Activities, shared that the Dime-a-Dog event was a blast. This time the club secured a private suite with a bar and seats and Air Conditioning. There were fireworks after the game and everyone had fun. The next big events are the Terra Cotta Wine Tasting on August 25th. Cindy will collect the registration money ($53 per person) and there are 5 couples singed up to date. The Pig Roast is next on September 29th at the Mike and Debra Stoner estate on Dublin Road. After that is the Chili Cookoff at Scott Klabunde home in New Lexington on October 27th. The Annual Party will be held on December 2nd at the new resort Corazon. There is a possibility of a Drive and Dine in November depending on the weather.

Brian Peterson, NEW Web Page Guru, unveiled an absolutely fabulous new MORPCA Web page. He will launch it in about 2 weeks pending some further improvements and information. The site will be able to post autocross results, photos, videos and currently has a video of an in car trip (at speed) around the Mid-Ohio Race Track. Brian designed the site to be able to send out information to the membership that has a current address. Ginny will work with Brian on compiling the data.

Driving Events: Mark Onosko reported the results of the IRAC OSU Autocross event. The event had hosted 37 cars (ten novices) and most did about 7 runs each. There were some problems with the timing equipment but overall the event went very well despite the heat. Mark reported that OSU will be increasing the rental fee for the lot to $1000 next year.   The event requires at least 3 acres of open asphalt to operate. Mark would like to find another site for autocross that did not charge so much. Dave Hayden reported that the Putnam Park Drivers Education event has 58 participants signed up to date. Nice weather is forecasted for the weekend and Dave is confident everyone will have fun. Dave relayed information for Jake Kent about the August Mid-Ohio DE. It will be held on Monday, August 20 from 5 to 8pm and all day August 21 and cost about $150. Dave also summarized the Arthritis Foundation Car Show for the board. There were about 60 Porsches on display and the members were in search of a club food tent. The organizers did not permit private food tents this year and our members were kind of disappointed. The Arthritis Foundation gave their “Lee Iacocca” Service award to the Mid-Ohio Region and Andy Trux was awarded the “Flame” award for outstanding personal contribution to the event (20 years!). Way to go Andy!!!

Marsha Hayden, Charity Committee Chair is working on assembling her committee to review proposals for donations this year. The club is committed to several organizations on multiyear gifts and the finances this year are projected cover those commitments and possibly some others.

The meeting adjourned at 9:30pm. The next meeting will be held at King Avenue Five in Grandview. Members can meet for dinner at 6pm and the business meeting will start around 7pm.
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MORPCA Board Minutes - June 2007

MORPCA Monthly Board Meeting June 4, 2007  Submitted by Betsy MacDonell, Secretary  Members in Attendance: Dave Hayden, Marsha Hayden, Dick Snyder, Andy Trux, Ginny Barry, Mike Stoner, Karen Koehler, and Betsy MacDonell.

The meeting was held at the Columbus Club and started at 6:50 pm. Betsy MacDonell read the minutes because they were not submitted in time for publication in DOS. The minutes were approved with several changes and were resubmitted to the editors.

Dave Hayden, President, started the meeting with his presidential correspondence. Dave has asked Brooke Mosgrove, Technical Chair, to initiate some tech sessions, either with Chip Vance at Auto Assets or maybe at Columbus State. Dave will e-mail Daniel Sycks to sponsor a Drive and Dine maybe this summer. National PCA announced that Pete Tremker is the new PCA Driver’s Education Committee Chair. Dave relayed that Roy Wilkinson, Zone 4 Representative, will be sending out surveys about membership information and to please respond if you are the lucky recipient. Also, Roy told Dave that Prescott Kelly, PCA President, will be attending the Mid Ohio Region’s Porsches to Oxford event. Dave informed the board that Rick Snyder has submitted his resignation from being the Webmeister. He stated that his family and work commitments were the reason. Rick has proposed Brian Peterson as his replacement. The Board voted to accept his resignation. The Board voted unanimously to accept the nomination of Brian Peterson as the new Webmeister. A new activity has been posted on the calendar in DOS for September. The Westerville Sertoma Club is hosting an informal car show on September 8th and Porsches are encouraged to attend. And finally, Dave applied for maximum subsidy from Nationals on the hospitality efforts at the Vintage Race in June and the ALMS race in August this summer.

Mike Stoner, Treasurer, presented the financials for the Club in amazing detail. Not all of the bills have been settled from Club Race to date but it looks like the event will have minor net profit. Since DE/CR were set up as a 5 day event this year, the track expenses increased while the enrollment did not support the change. There are several ideas floating around to explain the decreased enrollment. Club Race participants now have other venues to race with (NASA) and Driver’s Education was offered on a Wednesday/Thursday which may have been difficult for people to schedule time off to attend. Mike also stated that he was not impressed with using PayPal for online registration and will work to try something else next year.

Ginny Barry, Membership Chair, reported that the Club is 442 members strong (815 total with affiliates) with 4 new members and one transferred into the club. Ginny is still working on the Club History Document and hounded Ron Carr for 40th Anniversary stuff, Dick Snyder for Club Race stuff. She also reminded Karen Koehler that this is a directory publication year.

Newsletter Editor, Karen Koehler announced that Nancy Shanley will be working with her on the newsletter starting in August. Karen and Nancy will share the job so Karen can free up some time to take classes for her Masters Degree in Education.

Updates on Social Activities were channeled from Cindy Shultz through Karen and those include a “Drive and Dine” event to the Terra Cotta Winery on July 25th. Watch the DOS for details of where to meet to start the event. It will be critical to have RSVPs for this event and Deb West will be handling that detail. The Dime a Dog event is sold out so she will get more tickets!!!! Next is P2O in Oxford on July 28th. The Pig Roast will be hosted by Deb and Mike Stoner this year on September 20th. The Chili Cookoff will be held at the home of Scott and Gail Klabunde on October 13th. And the finale biggie event will be the Annual Meeting on December 2nd at Corazon! What a packed social calendar!

Driving Events was handled by Club Race Chair Dick Snyder. He informed the board that the steward report from CR was very good. The good weekend weather and very few racing incidents made for a great event. Dick has scheduled a wrap up meeting for Club Race for Saturday, June 30th. Watch for e-mails about the location. The officials at Mid Ohio Race Track have approached Dick about the idea of scheduling CR as a support race for a Grand AM race next year. Since that is a spectator event, there will be a host of issues about insurance and liability to work out before that can happen. The CR committee will work on the idea. Putnam Park Driver’s Education has about 25 registrants to date. The Driver’s Education Event at Mid Ohio was scheduled to be Monday and Tuesday (August 21 & 22) but the track somehow lost our Monday reservation and will only let us use Tuesday the 22nd now. So the format may take the shape of using late Monday (5 to 8 pm) and all day Tuesday (8 to 4 pm) and the fee would be about $150.   Dick reminded everyone that the track now charges for oil cleanup on the track and if they have to reset the tire walls, so be careful when setting the fee amount.

Dave Hayden spoke for Brice Kadel about his Porsches to Oxford event. Brice was pleased to announce that he has additional sponsors and it looks to be a well subscribed event.

Andy Trux, former Charity Committee Chairman, asked if the Arthritis Foundation could be the recipient of some of the undedicated charity money this year. The Club has committed to support several organizations with one or two to three year gifts. This year the committed funds total 9K and the Arthritis Foundation is one that cycled off from a 3 year gift. Andy has worked hard to organize an amazing car show for them in July for the past several years (Porsches are always very prominently displayed!). He asked the club for some continued support. The Board voted to contribute 2K this year and to revisit the request at the charity committee meeting in the fall.

Roundtable Discussion Dave – would like input on how well the board meetings are conducted  Andy – wanted everyone to know that Griots Garage will be giving away duffel bags full of detailing goodies to the first 1500 registrants at the Arthritis Foundation Car Show.

The meeting adjourned at 9:01pm. The next board meeting will be held at BOMA (Bar of Modern Art) which is located at 583 East Broad Street in downtown Columbus. All MORPCA members are welcome to attend. Meet for dinner around 6pm and the meeting will commence around 7pm. The phone number for BOMA is (614) 233-3000 and it is located just west of Hugh White Honda, near 71.

MORPCA Board Minutes - May 2007

MORPCA Monthly Board Meeting
May 7, 2007

Submitted by Betsy MacDonell, Secretary

Members in Attendance: Dave Hayden, Marsha Hayden, Betsy MacDonell, Ron Carr, Mike Stoner, Ginny Barry, Dick Snyder, Cindy Shultz, and Bob Balchick.

The meeting was held at the Columbus Club and started at 7:05pm. A motion was passed to approve the minutes as written in the DOS without reading them aloud. (thanks Marsha and Cindy)

Dave started the meeting with his presidential correspondence. He first circulated several copies of PCA newsletters that are presented in a different format that will cost less to send with the new rates. Apparently the postage rate of the present format of DOS will double in the future. The editors will work on a change. Dave also passed around examples of new member literature from PCA that looked great!!! Nancy Shanley e-mailed Dave to sell the idea of MORPCA hosting an Escape event when Parade is on the west coast and to consider attending the event this year in McLean, VA. Brice Kadel informed Dave that Prescott Kelly, PCA President, will be attending Porsches to Oxford this summer!! Andy Trux has floated the idea of having Porsche be the marque car for the 2008 Arthritis Foundation Car Show. Ron Carr let Dave know that Mid-Ohio race track would like MORPCA to be at the Vintage Race this summer with a corral gathering of cars in the infield.

Mike Stoner presented copies of the financials (check detail, income statement and reconciliation of registration to deposit) of the club to the board. The participation numbers for Drivers Education and Club Race are on the light side but time still remains for very late registration. The club voted to donate $1000 to Ashland Vocational School because they provide students to help with traffic during Club Race. Ron will provide Mike with the name for the check so it can be presented that weekend. (At a club race meeting on May 10th, with all of board members present, the donation to the school was revisited. Since Club Race is a 3 day event this year, and if the finances allow, the donation could increase by $500.)

Ginny Barry was pleased to announce that the club is at 812 members with 7 new members and 2 transfers. She circulated copies of the newest edition of the MORPCA History. Ron will supplement with more 40th anniversary information and Dick Snyder will flesh out the Club Race section. It was suggested that a revision date and 40th anniversary logo be added to the document. Ginny and Tom Barry will be staffing the membership table at the Vintage Race at Mid-Ohio.

Socialite Cindy Shultz presented a formidable slate of activities for the club members. The first is at Bucks in Mansfield as part of Club Race celebration. Next will be Dine a Dog Night at Clipper Stadium on July 2nd. Porsches to Oxford starts Saturday, July 28th. She hopes to get another Drive and Dine together, this time to Terra Cotta Winery. More details to follow so watch the calendar in DOS. Mike and Debbie Stoner have volunteered to host the annual Pig Roast in September.

Driving Events Chair Dick Snyder reports that registration for Club Race is at 155 and break even numbers are around 160. He hopes that good weather for the weekend will help convince more racers to attend. Online registration has had some problems but overall has done the job. Dick reminded the board that the event covers 3 days this year so in turn, expenses have increased. Ron Carr reports that he has lined up a good roster of volunteers for the weekend. There are 71 participants signed up for Drivers Education to date. Dick reminds everyone that there is an IRAC event soon, July 8th at OSU. Dick also reports that registration for DE at Putnam Park is at 11 so far.

The meeting adjourned at 9:04pm. The next board meeting will be held at the Columbus Club on June 4th. Any member that would like to join the group for dinner at 6pm is welcome, just remember the no jeans dress code and cash or checks for payment. The board meeting will commence at or around 7pm.

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MORPCA Board Minutes - March 2007

MORPCA Monthly Board Meeting
March 5, 2007
Submitted by Betsy MacDonell

Members in Attendance: Dave Hayden, Marsha Hayden, Betsy MacDonell, Cindy Shultz, Dick Snyder, Ron Carr, Sue Snyder, Jay Koehler, Karen Koehler, Andy Trux, Ginny Barry and Bob Balchick.

The meeting was held at the Grandview Café and started at 7:15pm.

A motion was passed to approve the minutes as written in the DOS without reading them aloud. (Thanks Karen and Marsha)

Dave Hayden started the meeting with his correspondence which included the results of the national PCA membership contest. The San Diego Region won with 66 new members last year. There are new standards for seat and harness requirements for cars participating in DE for 2008. Dave gave the information to Dick Snyder. Registration for Parade in San Diego will start 8AM on March 6th and is expected to sell out the same day. Dave was informed that the Driving Instructors received their letters asking for DE commitments this summer.

Dave covered the Treasurers Report because Mike was not at the meeting. Mike had printed the 2007 budget in a new format and several people had questions about the new headings. The budget vote was tabled (Motion by Betsy and Ginny) until Mike could be present to answer questions.

Ginny Barry reported that the club is 442 members strong with 5 new members and 1 transfer member for March 2007. Dave continues to work on the new member letter and will be seeking people to write updated information about several club programs.

Newsletter Editors Karen and Jay Koehler mentioned that the publication has a new advertiser so look for it in the next edition. Karen is trying to keep a giant master calendar updated inside to members can plan several months in advance for events. Several dates and times were clarified, there will be an autocross event at OSU again this year on Sunday, July 8th, Porches to Oxford is and all day event, and somehow August and September were missing in the newsletter. Dave encouraged Karen and Jay to apply for the Newsletter competition at Parade this year.

Social Activities were covered by Cindy Shultz and the next one is a Wine Tasting at Spagio in Grandview on Friday, March 23rd. As of the meeting, 8 people have signed up to toast and taste. She also went over the very comprehensive schedule for the year which wraps up at Corazon for the annual meeting!

Dick Snyder discussed the upcoming Driving Events with enthusiasm. Club Race registration has gone very well so far considering this is the first year for online registration. As of 3:52 pm on March 5th, there were 80 signed up (Sprint = 78 with 2 co-drivers and 71 Endo with 4 co-drivers). Thirteen garages have been rented too. He thinks that registration will pick up after the race at Road Atlanta has completed. Drivers Education has 23 drivers signed up to date. A letter has been sent from John Peecook to all new (2005 and 2006) members of the club offering a 15% discount to their first DE in 2007. Dick also wondered about the Dunlop Tire sponsorship this year to which Dave said that our Zone Rep, Roy Wilkinson, would be the one to get an answer.

Concurs Planning was phoned in by Brice Kadel and delivered by Dave. Brice reports that Griots Garage will have a big presence at the Porsches to Oxford event this summer. They will be there with a van stocked with goodies and will be conducting 2 detail clinics during the weekend. The weekend also includes a tech session with 930 expert Stephen Kasper and the Beechmont Porsche Dealership will be on site with cars to sell. There are rooms available with the listed hotel if you talk with the hotel manager. Brice also reminds everyone that there is a Detail Clinic at member Ron Thomas’s garage on Sunday, March 18th at 1pm.

Dave Hayden started a discussion about meeting locations for the remainder of the year. Betsy MacDonell will try to line up locations for all of the Board Meeting and submit a schedule of locations to the newsletter. Everyone agreed that a restaurant/bar location with a quiet private (free of charge) room is the best arrangement for the meeting.

ROUNDTABLE DISCUSSION

Dave Hayden will talk the Dave Sampson about his level of involvement with Rally/Touring leadership. Jay and Karen have organized another Drive and Dine event on April 1st and wondered if it falls under his influence or is it a social event. The distinction is important for insurance purposes. The Board felt that the April Drive and Dine event falls under Social Activities for now. Dave also asked if the Byers Dealership had been approached about a Service Clinic since MAG is on the calendar for one on Saturday, April 14th.
Mike Stoner (via Dave Hayden) reports that he would like to transfer the money in the Club’s savings account into a money market account in order to get better interest payment. The Board tabled any vote about the transfer until Mike could be present to answers all questions.
Karen Koehler reminded everyone about the April Drive and Dine and said if the weather is not good for a sporty drive, just meet for 5pm dinner at Claddagh Irish Pub for spirited company.

The meeting adjourned at 8:40pm and everyone rushed downstairs to the bar for more libations. The next meeting will be at the Grandview Café again. Plan to meet for dinner around 6pm and the real business meeting will start around 7pm. All members are welcome to attend the festivities.

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MORPCA Board Minutes - February 2007

MORPCA Monthly Board Meeting
February 5, 2007
Submitted by Betsy MacDonell

Members Present: Dave Hayden, Dick Snyder, Ginny Barry, Tom Barry, Ron Carr, Betsy MacDonell, Marsha Hayden, Jay Koehler, Karen Koehler, Cindy Shultz. John Peecook and Mike Stoner.

The meeting was held at King Avenue Five Restaurant and Sports Lounge and started promptly at 7:11pm.

Betsy MacDonell informed the board of some amendments to the minutes of the January 2, 2007 meeting. Brice Kadel clarified some of the details of Porches to Oxford event. Stephen Kasper is the correct spelling of the 930 expert that will be speaking at the event. And the road rally WILL happen on SUNDAY of that weekend. The minutes were approved with amendments.

Dave Hayden opened up the meeting with his correspondence that included completing all pictures of officers for the web page. The Zone 4 representative, Roy Wilkinson, has redone the Zone website with a link to MORPCA, so Dave completed the update with current pictures. Roy has asked if MORPCA would host the Porsche Escape this year since the Florida site fell through. The Board thought we needed more time to plan such a big weekend. On March 10th the Zone 4 Meeting will be held in Detroit this year, Dave will attend and would like another officer to go too.

Mike Stoner presented the treasurers report with several spreadsheets showing the 2007 budget and last year’s actual numbers. Mike brought a new level of understanding to the finances of the club and used real accounting terms! He asked for “best guess” numbers in lieu of conservative numbers so a more accurate forecast will be recorded. Mike is investigating using a Vanguard Money Market account for our savings account because it pays better interest. Club Race is getting closer to using Pay Pal for online registration but there are still some details to finalize. Mike would like all budget numbers to be sent to his e-mail by February 23rd.

Ginny Barry reported that MORPCA has one new member for January and the club has 817 total members to date. She printed labels for a mailing to all 2006 members to encourage participation in the Drivers Education events for this year. She also reminded everyone that the club history should be updated because it is sent to all new members. Dave Hayden will send the appropriate parts to the right people for updates. Andy Trux has already submitted his contribution!!!! Way to go Andy!!

Karen and Jay Koehler continue to produce a wonderful newsletter for the club. Thank you!! In additions, they want to organize another Drive and Dine event on April Fools Day (really!). The drive will pass through the Lancaster part of southern central Ohio and the dine part will be at the Claddagh Irish Pub on South Front Street. More details to follow in DOS. Several event dates were clarified and will be presented in the calendar.

New “Social Director” Cindy Shultz shared her ideas for the social calendar and everyone was pleased to hear about her plans. The dates and details will be formalized and printed in the newsletter. The social logic is to have at least something offered each month during the year. The last event, Holiday Party, will be held at Corazon (in Dublin) on December 1st this year. The party expenses will be more at that location, but everyone decided that would be fine.

Driving Events Guru John Peecook clarified that Driver’s Education at Mid Ohio this year will be offered on Wednesday and Thursday preceding the three day Club Race this May. He also informed everyone of a subtle rule change this year. Instructors driving alone will not be allowed to go out during the D or C class track time. John also would like to offer new members of the club a discounted rate for their first DE experience. A mailing will go out to those new members to encourage participation. Dick Snyder announced that IRAC (autocross) has two dates available for the OSU parking lots this July. The July 8th date appears to be the better of the two for least conflicts with other car related activities. He also announced that there will be a Porsche Platz event at the ALMS race this summer at Mid Ohio.

Dave Hayden presented the Concurs Calendar for Brice Kadel and the lead off event is a detail clinic to be held on March 18th at MORPCA member Ron Thomas’s garage. The clinic will run from 1 to 3 pm and beverages will be provided. The highlight of the clinic will be Ron demonstrating his tried and true technique for scratch removal. Brice continues to crow about the P2O event and is happy to announce the possibility of Griot Garage as a sponsor and clinic leader. Watch the DOS for the dates and times of the numerous concur activities.

Roundtable Discussion

Dave Hayden would like to have an active person in charge of the Rally/Touring Events and he will work on it. Dave also informed the Board that there is a member that has some significant Porsche posters, and they want the Club to sell them and use the money for the Club. Dave will get the details and develop a strategy.
Jay Koehler nominated Ron Carr to coordinate any more Drive and Dines after the April event.
Mike Stoner will be absent for the next meeting, so it is critical to e-mail him any budget information.

The meeting adjourned at 9:01pm and everyone swarmed to the bar. The next meeting will be held on Monday, March 5th at the Grandview Café. The dinner portion of the meeting starts around 6pm and the real meeting starts around 7pm. Any member is welcome to participate in these monthly Board Meetings and dinners. The Board members at King Avenue Five last month apparently missed a member that was looking for the meeting. We spotted a red Carrera in the parking lot but did not realize it belonged to a member that wanted to find the meeting. Please come to the next one.

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MORPCA Board Minutes - January 2007

MORPCA Monthly Board Meeting
January 2, 2007

Members present: Mike Stoner, Ron Carr, Dave Hayden, Brice Kadel, Jay Koehler, Susan Snyder, Alan Shultz, Dick Snyder, Betsy MacDonell, Cindy Shultz, Marsha Hayden, John Peecook, and Ginny Barry.

The meeting was held at King Avenue Five Restaurant and Sports Lounge and started at 7:13pm.

New President Dave Hayden opened the meeting with the correspondence department. He circulated the update form for 2007 officers and a new name tag signup sheet. He also received a note that Dale Knack has been diagnosed with cancer and would like the club to send positive thoughts and a get well card.

Dave covered the treasurer’s report for the wrap up for 2006. The year ended with $828 carryover which is about the same as last year. Dave distributed a copy of a proposed 2007 budget using last year’s numbers. Mike Stoner, new 2007 Treasurer, asked for input for the 2007 budget before the February 5th meeting.

Ginny Barry informed everyone that the Club has 825 members. On the national level only the Mid-Ohio and the Allegany Region showed an increase in membership last year. Dave will e-mail different parts of the Club History to various people to update. The updated copy can then be sent to new members. Ginny gave Betsy MacDonell the mailing labels for the 2006 and 2007 members for the January New Member Maennerchor party mailing. Susan Snyder will provide the copy and RSVP date!

Jay Koehler circulated the January newsletter which looked fabulous as always. He asked where the next meeting would be so the location will be on the calendar. The members present decided to meet again at King Avenue Five for February if it is available.

Susan announced that Cindy Shultz will be handling the social activities for 2007 and she will assist when necessary. The first event will be the new member party at the Maennerchor on January 27th. The event is subsidized by the Club and advertised as free to all members with a cash bar.

John Peecook started the Driving Events discussion with a summary of a special meeting that had convened in December with Club Race supporters. That meeting was held to hear about the new Sports Cup Racing Series and its possible inclusion in our Club Race at Mid-Ohio in May. There were many questions about various responsibilities between the two organizations and just how much track time the series would use during the event. Ron Carr e-mailed their steward with the questions and he distributed the responses to those who attended the meeting. After digesting all the information available, John and Dick Snyder decided to recommend to the Board that the Mid-Ohio Region should NOT include the Series within our Club Race this year. The proposal passed unanimously. Alan noted that we need more history on the event before we can decide to include it. The new question for the Driving Events organizers this year is whether to make the Club Race event into a 3 day event and change Drivers Education to a different date. Mike volunteered to help put the various scenarios into budget form so they can be compared evenly. The Board decided to let John and Dick decide based on the information and their experiences. The next Club Race organizational meeting will be January 20th at Byers Dealership.

Brice Kadel assembled and disturbed a comprehensive list of the 2007 MORPCA Show Schedule (as of 1-2-2007). He is very excited about the Porsches to Oxford event. This is the third year for this event and he is confident it will turn another profit. There is another sponsor (car dealer) and he has lined up Steven Casper, a renowned 930 expert, to lead a seminar inside the Oxford Visitors Bureau. There might even be a road rally on Saturday which will be run by Scenic Road Rally LLC. The show list will be included in the next newsletter.

Marsha Hayden, new Charity Chairperson, distributed a summary of the charitable gift budget. Dick Snyder noted that the ACV gift should continue (they help with Club Race) under the Charity budget and not show up in the Club Race budget.

Roundtable Discussion

-- Jay Koehler would like to continue to offer Drive and Dine events and acknowledged that there could be some small expenses associated with them. Jay will put a budget together for Mike. Dick Snyder will talk to Dave Sampson to see if he would like to be involved with the events.
-- Susan Snyder reminded everyone to include the Webmaster (Rick Snyder) with information on any upcoming events.
--Marsha Hayden asked if we needed monthly meeting. Everyone said they were necessary although some are shorter than others.
--Dave Hayden reflected on his role as president as being one of a facilitator and not the decision maker. He reminded everyone to volunteer for helping with events and to encourage other to volunteer too. Dave would like to see more technical programs this year. Any program ideas should be forwarded to Brooke Mossgrove, Technical Chair.

The meeting adjourned at 9:44pm and everyone exited to the Sports Lounge. The next meeting will be held again at the King Avenue Five Restaurant and Sports Lounge located at 945 King Avenue in Grandview. Please meet for dinner at 6pm and the monthly board meeting will start around 7pm.

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